Admin Assistant Physician Mobility Program Admin (Job ID: 2497)
The Administrative Assistant ¿ Physician formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant-Physician coordinates daily activities of the physician¿s office/clinic and ensures smooth functioning of the physician¿s practice, while providing professional and caring service to the patients.
DUTIES & RESPONSIBILITIES
Organizing physician¿s schedule
Answering, screening, and transferring phone calls
Maintaining patient confidentiality
Creating/maintaining efficient filing systems for clinical/research/education/administrative matters
Assisting with forms/letters and disability applications on behalf of patients
Maintaining an updated database of appointments, diagnoses and disposition decisions
Typing and providing assistance with the preparation of research documents, medical legal reports, CVs
Accurate handling and preparation, submission and reconciliation of OHIP billing procedures
Overseeing of accounts receivable and payable functions for physicians
Managing research and education accounts
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician¿s office (e.g. dictatyping, editing)
Preparing and submitting requests for surgical/OR bookings
Managing physician¿s clinic appointments to ensure a well-organized clinic
Managing spine fellowship applications, fellowship accounts, and fellows schedules
QUALIFICATIONS:
Responsible, efficient, personable, and motivated individual who is a graduate of a recognized Medical Administration program, or equivalent experience
Successful completion of a Medical Terminology certificate
Proficient computer skills with advanced knowledge of Word, Excel, Adobe, and PowerPoint
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
Professional and consistent customer service skills
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.