Administrative Assistant

Michif Child & Family Services (MCFS) Agency is a mandated child and family services agency with the responsibility to administer and manage culturally appropriate community-based child protection and support services for Metis and Inuit people in Manitoba.

ADMINISTRATIVE ASSISTANT

Full-time, Permanent Position

Classification: AY3, $22.98 - $26.27 per hour

Hours of Work: 7.25 hours per day or 36.25 hours per week

Competition Number: MCFS-AA-2024.06

Location: The Pas/Thompson, Manitoba

Job Purpose

Reporting to the Supervisor of the designated department, the Administrative Assistant will provide professional administrative support services for various departments. This position will be responsible for managing multiple projects to completion; gathering, analyzing and formulating information necessary to maintain adequate and accurate sets of files, documents and records.

Key Responsibilities and Activities:

• Provides professional customer service to general public and answer incoming calls and transferring of calls.
• Provides administrative and clerical desk support to Family Service Workers and Supervisors
• Opens, closes and maintains administrative files
• Types correspondence, legal documents, reports, forms, records files, minutes, etc.
• Maintains attendance records of the Unit’s employees and forwards reports to Finance for payroll processing
• Distributes notices of meetings, profiles and agendas and maintains records for Agency committees
• Attends meetings (Unit, Administrative Assistants, staff) and acts as recording secretary for Committee meetings
• Participates in revising, developing and making recommendations for changes in Unit forms
• Maintains Unit caseload records system, manual and enters client data in Child and Family Information Services Information System
• Provides information and orientation to family service providers and collaterals regarding administrative procedures
• Assists in identifying and relaying information to collaterals or redirecting to appropriate resources
• Sorts and distributes incoming and outgoing mail
• Orders and maintains office supplies and forms
• Maintains, disburses and balances petty cash
• Provides support for all office equipment, e.g. fax, photocopier, computer
• Other duties as assigned

Education and Experience:

• Post-secondary administrative and/or business administration training
• One year in an administrative role preferably within a Child and Family Services environment
• Proficiency in a variety of computer applications (Word, Excel, PowerPoint, CFSIS, Access) in a network environment

Knowledge, Skills and Abilities:

• Demonstrated knowledge of Metis and Inuit cultures
• Excellent interpersonal, organizational, oral and written communication skills
• Ability to work independently and collaboratively in a participative work environment
• Ability to adapt to changing requirements, maintaining effectiveness and efficiency in varying circumstances
• Ability to manage multiple projects and handle a large volume of work
• Ability to maintain confidentiality within and outside the Agency
• Ability to establish and maintain effective relationships with employees, committees, work groups and the public
• Extremely detail oriented and accurate data entry skills
• Access to a reliable vehicle and possession of a valid Manitoba driver’s license as travel within the communities is required

We thank all who apply, however, only those selected for an interview will be contacted.

Preference will be given to qualified Metis/Inuit/Indigenous applicants.

All applicants are encouraged to self-declare in cover letter.

Applications will be accepted until Filled.