Nursing Unit Clerk

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends as an exceptional place to work. A 2022 BC Top Employer, we value diversity in the work force and seek to maintain an environment of Respect, Caring & Trust.

We are currently looking for Unit Clerks to work on a casual (on-call) basis in a number of our patient care areas. Current and future opportunities may be available at the following locations:

• Abbotsford – Abbotsford Regional Hospital and Cancer Centre
• Hope/Agassiz – Fraser Canyon Hospital
• Burnaby – Burnaby Hospital
• Chilliwack – Chilliwack General Hospital
• Port Moody/Coquitlam – Eagle Ridge Hospital
• Ladner – Delta Hospital
• Langley – Langley Memorial Hospital
• Maple Ridge – Ridge Meadows Hospital
• Mission – Mission Memorial Hospital
• New Westminster – Royal Columbian Hospital and Queen’s Park Care Centre
• Surrey – Surrey Memorial Hospital
• Surrey - Jim Pattison Outpatient Care & Surgery Centre
  
• White Rock – Peace Arch Hospital

We are looking for a bright, pleasant person with an eye for detail to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and display excellent communication skills. With a thorough, hands-on approach to deliver high quality and precise work, you will carry a high level of integrity, discretion, and confidentiality. A focused approach is needed to complete routine day-to-day tasks and handle changing calendars, priorities, and timelines.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Curious to learn what it’s like to work here? Like us on Facebook (@fraserhealthcareers), follow us on Twitter & Instagram (@FHCareer), or connect with us on LinkedIn (fraserhealthcareers) for first-hand employee insights.

Under the general supervision of the Manager, Clinical Services or designate, performs a variety of clerical duties such as acting a communications link to the unit by transcribing and processing physician's orders, communicating with other departments and/or hospitals, coordinating patient appointments, arranging patient tests and receiving results, receiving and directing visitors and answering the telephone, assembling/maintaining patient charts for an assigned unit and data entry responsibilities.

1. Prioritizes, processes, coordinates and transcribes physician's orders by copying information, completing required forms and/or entering information into the computer and distributing information; performs follow up as necessary.
2. Acts as a communication link for the assigned area by contacting other facilities and departments including bed booking to exchange information regarding bed availability to assist admissions, discharges and/or patient transfers; arranges and receives patient tests, receives/greets and/or directs visitors to appropriate area.
3. Schedules, books and coordinates patient appointments by receiving appointment requests, making follow up appointments, adjusting appointments as required in accordance with patient and facility requirements and assigning to the appropriate time, date and location; maintains appointment diaries by arranging and confirming appointments.
4. Assembles and maintains patient charts and/or records according to established procedures; transcribes patient data into applicable health record system; attaches patient documents such as lab and/or special examination reports to chart; dismantles and forwards discharged patient records to Health Records Department.
5. Performs clerical duties such as data entry, filing, compiling, preparing and maintaining statistics including related reports, delivering and picking up items; maintains unit stationary and supply levels by monitoring stock, preparing stores orders, requisitions or stationary orders, completing equipment repair or maintenance orders as directed.
6. Performs reception duties such as answering the telephone, taking messages, answering routine inquiries or referring as appropriate; opening and distributing mail as required.
7. Maintains timekeeping records for regular and casual staff and submits/enters to Payroll system, as required; receives and processes requests such as vacation, leaves of absence and terminations by preparing necessary documentation and forwarding to Manager, Clinical Services or designate for approval.
8. Accepts calls from nursing staff regarding illnesses and/or absence from work and communicates information to nursing unit and appropriate person; calls in relief nursing staff based on pre-determined guidelines and refers problems to Manager or designate.
9. Maintains personal records on relief staff such as names, address, contact phone number, availability for work, suitable work area and hours worked.
10. Orients new staff and students to unit by demonstrating procedures, answering questions and explaining unit organization and layout; observes patient call signals and relays messages to appropriate staff as necessary.
11. Performs other related duties as assigned.

• Ability to communicate effectively, both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to keyboard at 40 wpm
• Ability to organize work
• Ability to operate related equipment
• Ability to utilize a variety of computer software applications