Administrative Support Clerk

Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 45,000 medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

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Come work with dedicated health care providers who are enthusiastic and committed to provide quality healthcare to our clients/patients/residents. We invite you to find out why more than 95% of new employees recommend Fraser Health as an excellent place to work. Work hard and have fun while you do it.

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Performs a variety of administrative support duties such as word processing, data entry and record management. Answers calls, receives and directs visitors/clients and responds to inquiries. Receives, sorts and distributes incoming/outgoing mail; operates office equipment; places purchase orders with external suppliers; maintains petty cash, office supplies and office manuals. Performs staffing and timekeeping duties.

1. Performs word processing and data entry duties by inputting client information into relevant computerized systems, maintaining relevant registers and by typing routine correspondence such as educational materials, minutes, letters, client file data and reports from rough draft, general instruction and/or recording devices using software applications such as word procesisng, spreadsheets, graphics and databases.
2. Assists with client intake by obtaining general and demographic information on referrals and appointments; ensures client record security and confidential handling of same; schedules and confirms clients for appointments, programs and/or services. Immediately notifies clinical staff when received information or observed behaviour suggests that a crisis/emergent situation exists.
3. Maintains client data; compiles and categorizes as required to prepare a variety of statistical reports.
4. Performs record management duties including setting up and maintaining office filing system; assembles files, assigns file numbers, prepares file folders, distributes and files documents and files. Liaises with other Home Health/Mental Health offices regarding file retrieval and return.
5. Performs reception duties such as answering calls, receiving and relaying messages, receiving and directing visitors/clients and by responding to in-person and telephone inquiries. Refers workflow problems to Manager.
6. Arranges meetings by booking and setting up meeting rooms; maintains tidyness of reception area. Arranges for equipment/building service or repairs as required.
7. Receives, records, sorts and distributes incoming and outgoing mail, faxes, internal correspondence and courier documents; signs for receipt of packages and shipments.
8. Operates standard office equipment such as fax machines and photocopiers and carries out minor maintenance such as loading paper, removing paper jams and changing toner cartridges.
9. Places purchase orders with external suppliers, checks vouchers, packing slips, verifies and or obtains approvals and coordinates pick-up or delivery of equipment/supplies. Maintains petty cash. Maintains a stock of office supplies in the work station area.
10. Maintains office manuals.
11. Performs staffing and timekeeping duties by calling in relief staff from a pre-established list, tracking hours worked and reviewing timesheets for accuracy.
12. Processes service authorizations as directed.
13. Performs other related duties as assigned.