Healthcare Recruitment & HR Specialist

Job summary

Recruit and coordinate healthcare candidates, including screening qualifications, arranging interviews, maintaining recruitment records, and supporting offers, onboarding, credentialing, and international-hire documentation. Support internal HR operations by coordinating payroll, maintaining employee records and leave tracking, and administering onboarding, offboarding, the Code of Conduct, and HR policies.

Job details

Location: Waterdown, Ontario, Canada Work Arrangement: Hybrid Employment Type: Full-Time Department: Healthcare Recruitment & HR Industry: Healthcare Compensation: Competitive based on experience and Qualification Vacancy Status: This posting is for an existing vacancy. About the Role We are seeking a proactive and organized Healthcare Recruitment & HR Specialist to support our growing healthcare recruitment operations and internal HR functions. The role combines candidate recruitment and coordination with day-to-day HR administration, making it well-suited for someone who is comfortable working with healthcare professionals while helping establish and maintain effective internal HR processes. Key Responsibilities Recruitment & Candidate Coordination Draft JDs, get them approved, and post them on Job Boards; maintain active job posts. Screen candidates and conduct first-line screening of healthcare candidates, including physicians, specialists, allied health professionals, and other clinical roles. Review candidate qualifications, experience, credentials, and suitability against position requirements. Coordinate interviews, candidate communications, and follow-ups with hiring managers and leadership. Maintain candidate records, recruitment trackers, and required documentation. Support offer, onboarding, credentialing, and pre-employment processes. Coordinate immigration, relocation, and related candidate documentation for international hires, working with appropriate internal and external stakeholders. MedSciX HR Operations Support the development and administration of essential internal HR processes and policies. Coordinate payroll administration and maintain relevant employee records. Establish and maintain vacation, leave, and attendance tracking. Support the development, implementation, and administration of the organization's Code of Conduct and core HR policies. Maintain organized and confidential employee documentation. Support employee onboarding, offboarding, and general HR administration. Qualifications & Skills Bachelor's, Master's, or PhD in science. Education in a specialized field such as Human Resources, Business Administration, Healthcare Administration, or a related field, or equivalent relevant experience, is a plus. 5–10 years of experience in recruitment, HR, talent acquisition, or a related role; healthcare experience is preferred. Experience coordinating recruitment processes and candidate interviews. Familiarity with HR administration, payroll coordination, employee documentation, and onboarding processes is preferred. Experience supporting international recruitment or immigration documentation is an asset. Excellent communication, interpersonal, and organizational skills. Strong attention to detail and ability to handle confidential information. Proactive, resourceful, and comfortable working independently in a growing organization. Canadian work experience is good to have but not mandatory. Relevant international experience will be considered. Work Arrangement This is a hybrid position based in Waterdown, Ontario, Canada, combining remote work with 3 days of in-person attendance as required for 3-4 months, subsequently full-time in-office in Burlington/Hamilton

What you’ll do

Recruit and coordinate healthcare candidates, including screening qualifications, arranging interviews, maintaining recruitment records, and supporting offers, onboarding, credentialing, and international-hire documentation. Support internal HR operations by coordinating payroll, maintaining employee records and leave tracking, and administering onboarding, offboarding, the Code of Conduct, and HR policies.

Requirements

Requires 5–10 years of experience in recruitment, HR, talent acquisition, or a related role; healthcare experience is preferred. A science degree at the bachelor's, master's, or PhD level is specified, while specialized HR, business, or healthcare administration education is a plus; strong communication, organization, discretion, and attention to detail are also expected.

Listed skills

• Organization · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Healthcare Recruitment
• Candidate Screening
• Interview Coordination
• Talent Acquisition
• Human Resources Administration
• Payroll Coordination
• Employee Records Management
• Onboarding
• Offboarding
• Credentialing
• Immigration Documentation
• Recruitment Tracking
• Confidential Information Handling
• Communication
• Organization
• Attention To Detail

Job areas

• Human Resources
• Healthcare
• Administrative