Administrative Assistant - Health Promotion-EN
Top Benefits
About the role
CFMWS – WHERE PURPOSE MEETS PASSION!
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
Under the supervision of the Manager Health Promotion, the Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion (HP) manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and assist with event bookings such as registration, booking technical equipment, set up of event location, as required. They schedule and arranges appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.
Qualifications Needed
Education, Certifications and Licenses
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field
Experience
In office administration and records management
Organizing meetings and schedules
Drafting and distributing correspondence
In preparation of reports
Knowledge of office procedures, basic office equipment, resource management, and budget administration
Using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and internet browsing
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
Language Requirements
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
Benefits Available
Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.
Perks: Discounts through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits
Other Information
This is an on-site position with an assigned work location.
START DATE
8 September 2026
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Ontario
About Canadian Forces Morale and Welfare Services
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.
Similar Jobs
Administrative Assistant - Health Promotion-EN
Top Benefits
About the role
CFMWS – WHERE PURPOSE MEETS PASSION!
At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events.
Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services.
As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact.
THE ROLE
Under the supervision of the Manager Health Promotion, the Administrative Assistant ensures the collection of necessary documentation and arranging topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion (HP) manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advises attendees, drafts and distributes agendas and minutes. They also organize event calendar and assist with event bookings such as registration, booking technical equipment, set up of event location, as required. They schedule and arranges appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.
Qualifications Needed
Education, Certifications and Licenses
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field
Experience
In office administration and records management
Organizing meetings and schedules
Drafting and distributing correspondence
In preparation of reports
Knowledge of office procedures, basic office equipment, resource management, and budget administration
Using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and internet browsing
Competencies
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
Language Requirements
English Essential / Bilingual (English and French) an asset
Reading: Functional
Writing: Functional
Oral: Functional
Benefits Available
Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance.
Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans.
Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training.
Perks: Discounts through CF One Member Appreciation.
Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits
Other Information
This is an on-site position with an assigned work location.
START DATE
8 September 2026
INCLUSION AND ACCOMMODATION
CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.
Ontario
About Canadian Forces Morale and Welfare Services
The Canadian Forces Morale and Welfare Services (CFMWS) supports the Canadian Armed Forces members and their families wherever they are in the world through the provision of fitness, recreation and leisure activities, family and charitable support, retail as well as personal financial services. We offer our employees the opportunity to work with a purpose every day in an inclusive, healthy, respectful and rewarding work environment.