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Medical Records Archivist

August 12 2020
Industries Healthcare, social assistance
Categories Health, Medical, Archivist, Documentalist, Administration, Management, Medical records
Chisasibi, QC

SUMMARY OF THE POSITION:

Medical records archivist who, under the authority of the head or assistant head of the archives department, trains, co-ordinates and oversees one or more medical records archivists, as well as other staff members in various job titles.

SPECIFIC FUNCTIONS:

Under the authority of the Coordinator of Medical Archives, the Medical archivist team leader at the hospital of Chisasibi is responsible to:

  • Supervise the staff work of the hospital's archives department;
  • Analyze and perform the coding of hospital files according to the current classification (ICD-10 / CCI);
  • Update the medico-administrative data management information using the Med-Echo application;
  • Participating in the regional implementation of the applications;
  • Provide first-level assistance to stakeholders and archives staff in applying the policies, laws and regulations, as well as in the use of different applications;
  • Provide training and support to hospital staff such as for the maintaining of the files and records; 
  • Interpret and create statistical reports and produce annual reports;
  • Perform other related duties as required.

REQUIREMENTS:

Education:

  • Diploma of college studies in medical records techniques recognized by the Ministère de l'Éducation, du Loisir et du Sport, or a diploma recognized by the Association Québécoise des archivistes médicales or the Canadian Health Information Management Association (CHIMA);
  • Member in good standing of AGISQ is an asset.
  • Experience:
  • Two (2) years of relevant experience (an asset);
  • Work experience in the health and social services sector (an asset);

Knowledge and Abilities:

  • Knowledge of various laws concerning the management of information of the Health of Quebec, such as Access to Information Act, LSSSS and chapter S-5, Archives Act, Act respecting the legal framework of the information technologies etc.
  • Knowledge of the features of an IPM is an asset;
  • Knowledge of the features of an interface is an asset;
  • Knowledge of coding standards for ICD-10-CA, CCI and ICD-O;
  • Good knowledge of the normative framework of I-CLSC;
  • Learning agility of IT softwares;
  • Good command of Med-Echo system and Microsoft Office suite (Word and Excel) and knowledge of Impromptu (an asset);
  • Knowledge of DSQ, SI-PMI, Crystal-Net applications and a forms management module is an asset;
  • Knowledge of Medipatient ADT and MediDex, IPMR concept and interface functionality (an asset for future deployment projects);
  • Excellent interpersonal skills and ability to work as part of a team;
  • Flexibility and ability to adapt to change;
  • Analytic skills, ability to organize work and set priorities and attentive to details.

Language:

  • Fluent in English;
  • Fluency in Cree and French is an asset.

BENEFITS:

  • Disparity premium between $8 484/year and $13 573/year, depending on community and family status
  • Retention premium between $5,000/year and $11,750/year, based on years of service in the North
  • Cargo premium from $24,08/week;
  • Accommodation provided: Furnished, heat and electricity included (for family or non-family status)
  • Moving and storage expenses at the employer's expense
  • Three (3) to four (4) annual sorties depending on family status
  • Up to 16 weeks off including 4 weeks of vacation per year
  • Group insurance plan
  • Fixed contribution pension plan (GPERP)

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