PROJECT MANAGER, FURNITURE, FIXTURE & EQUIPMENT

November 7 2019
Industries Healthcare, social assistance
Categories Project Management, Business Analysis, Health, Medical, Construction, Healthcare, Human service, Medical, Architecture, Design, Architecture, Urbanism, Civil engineering, Construction, Structure, Administration, Management, Maintenance, Engineering, Trades
Toronto, ON

Qualifications:

  • University Degree or equivalent experience in relevant discipline (e.g. architecture, biomedical engineering, interior design or health/business related field)
  • Continuing Education in Project Management and Planning
  • Project Management Professional (PMP) designation preferred
  • Recent project management/planning experience in a hospital setting
  • A minimum of 5 years equipment and furniture coordination experience in a health care redevelopment project
  • 5 years experience in the specification, selection, and procurement of hospital equipment and furniture
  • Demonstrated application and knowledge of project management methodologies
  • Experience and familiarity with P3 (public-private partnerships), AFP (Alternative Financing and Procurement), and the DBFM (design-build-finance-maintain) method of procurement considered an asset
  • Experience and familiarity in writing equipment specifications and understanding equipment cut sheets
  • Experience in preparing and writing reports, specifications and RFP's
  • Experience in reviewing, synthesizing, comparing and summarizing complex tender submissions
  • Demonstrated ability to anticipate, plan, organize and follow up on multiple tasks and projects
  • Superior time management and prioritization skills
  • Strong computer skills utilizing Microsoft Office applications including Outlook, Word, Excel and PowerPoint; expert proficiency in Excel; proficiency in Microsoft Project and/or Access is desirable
  • Demonstrated interpersonal, organizational and conflict-management skills
  • Excellent verbal and written communication, report writing and presentation skills
  • Demonstrated comfort and experience in a fast-paced , deadline-oriented environment
  • Demonstrated ability to work independently and in teams and to take initiative
  • Proven team player with demonstrated customer service and problem solving approach in an environment that is schedule driven and at times highly volatile in terms of deliverables and process
  • General familiarity with architectural, mechanical and electrical drawings considered an asset
  • Evidence of satisfactory attendance record
  • An employee's disciplinary record will be reviewed as part of the assessment of qualifications
  • Ability to work in a manner that exemplifies the centre's core values and helps patients get their life back
  • Should be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors

Accountabilities:

  • The Project Manager, Furniture, Fixtures and Equipment (FFE) will manage a wide range of planning activities and also be a key support in the development, participation and monitoring of key processes and documentation associated with the overall Hospital Development Project.  This will include but not limited to the:
    • Design Development
    • Procurement
    • FFE Budget control
    • Schedule Control
    • Occupancy Planning
    • Transition
    • Post Occupancy Evaluations
  • Manage, monitor and report on Project Agreement deliverables to ensure required activities are undertaken and deliverables are met for FFE, including Auditing and enforcement of the Project Agreement related issues
  • Evaluate and make recommendations regarding project schedule, risk management, design and project scope, etc.
  • Monitor activities and advise  on risks related to schedule; identify and advise on resolution of Project related issues in a timely manner consistent with the project schedule
  • Play an active role as the primary liaison between the Hospital and Project Developer and other stakeholders related to FFE
  • Provide leadership and guidance to Hospital stakeholders on FFE decision making
  • Work with Hospital stakeholders to develop and define equipment standards and development of acquisition strategies
  • Manage stakeholder initiated change requests, assess and provide recommendations
  • Ensure appropriate decisions and sign-offs are obtained
  • Work in close collaboration with other members of the Campus Development Team, including Hospital Consultants to ensure coordination of planning efforts
  • Act as a the primary liaison between the Project Co and 3rd Party Procurement Service Providers and work closely with them to develop the appropriate procurement strategy for all the Project F&E and ensure that the Tender documents reflect the scope and requirements of the Hospital and review the equipment contracts and documents
  • Participation in Transition, Move Coordination and Operational readiness planning to transition operations from the existing facilities to the new facility by providing decision making support and ensuring that activities are effective, well-coordinated and efficient for the move, replacement or redeployment of FFE
  • Communicate organization and department specific information through department meetings, one-on-one meetings, appropriate email and regular interpersonal communication
  • Knowledge of the Ministry of Health and Long-Term Care's capital-planning process as well as requirements for the Broader Public Sector (BPS) procurement directives
  • Engagement of staff, physicians, patients and families through user groups, focus groups and individual consultation
  • Participate in various hospital equipment planning committees, and direct and prioritize tasks relating to these committees
  • Analyze and evaluate product specifications
  • Perform financial analysis, review existing supplier portfolio and assist in developing key stakeholders' requirements, standards and specifications
  • Maintain existing FF&E inventory database and coordinate changes with FF&E consultants, hospital staff and the Project Developer
  • Monitor capital equipment spending to ensure budget and cash flow limits are not exceeded
  • Familiarity with technological trends and opportunities to innovate and advance practices at West Park
  • Lead the development of procurement documentation including scoring criteria, negotiating, awarding and implementing
  • Lead the evaluation, negotiation, execution  and management of  contracts related to the Project
  • Oversee the coordination of FFE deliveries and installation of newly procured FFE with PCo.
  • Lead Hospital related activities on site related to inspections, deficiencies, commissioning activities related to FFE
  • Oversee the coordination of  training with vendors and staff for new equipment

At West Park Healthcare Centre, we are committed to fostering an inclusive and accessible environment, an important part of living our brand. We are dedicated to building a workforce that reflects the diversity of the community. Our accessible employment practices are in compliance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please indicate this in your cover letter. For further assistance please contact the Human Resources Department at (416) 243-3600 extension 4633.

Apply now!

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