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Ward Clerk

January 25 2021
Industries Healthcare, social assistance
Categories Administrative, Clerical, Clerical, Administrative Support, Health, Medical
Sydney, NS

Req ID: 105171
Location: Eastern Zone, Waycobah Youth Health Centre
Company: NSHA
Department: PHC EZ Youth Health Center IVR-ICH

Type of Employment: Hourly PT short-assignment (40% FTE) x 1 position(s)
Union Status: Admin Professionals CUPE

Posting Closing Date: 1-Feb-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.


The complete job duties for the Ward Clerk are outlined in the job description and include:

• Patient registration
• Filing
• Processing physician orders
• Distribution of reports
• Data entry on Client Database
• Typing correspondence and reports using medical terminology
• Receipt and distribution of mail
• Maintaining workload and statistical data
• Other job related duties


• Grade 12 plus one year Secretarial or Business Course
• Medical Terminology required
• One (1) year experience in the clerical field
• Experience working in a Youth Health Centre setting an asset
• Proficient keyboarding skills
• Demonstrated knowledge of word processing and spreadsheet applications
• Good interpersonal and communication skills
• Ability to work in an area with frequent interruptions
• Demonstrated physical ability to perform the duties of the position
• Travel to other sites as required
• Valid Nova Scotia Driver’s License and access to reliable transportation
• Good attendance and work record
• Competencies in other languages an asset, French preferred

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Short Assignment, Part-time (40%) position; 28 hours bi-weekly

Beginning February 1, 2021 with a duration of June 30, 2021

Dates are approximate and subject to change

Salary Information

$20.0857 - $21.9045 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

  • Criminal Record Check
  • Proof of education & training certifications
  • Proof of any additional required qualification
  • Valid registration with the relevant licensing body
  • Submission of immunization record along with health assessment documentation
  • Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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