Unit Clerk, Birthing Unit - BC Women's Hospital + Health Centre

July 27 2021
Industries Healthcare, social assistance
Categories Administrative, Clerical, Clerical, Administrative Support, Health, Medical
Vancouver, BC

Unit Clerk, Birthing Unit

BC Women’s Hospital + Health Centre, $24.46 per hour

Are you efficient and detail-oriented? Come work with a vibrant inter-professional team providing leading edge care in Canada’s busiest Maternity hospital!

Our Labour and Delivery department at BC Women’s Hospital + Health Centre has a rotating 7 days a week / 12 hour shift schedule of 0700-1900 or 1900-0700.

BC Women's Hospital + Health Centre (BCW) offers comprehensive maternity care and a range of programs and clinics dedicated to improving the health of women, newborns and their families.

We are seeking Unit Clerks interested to growing professionally and be a part of a diverse clerical team!

Our Unit Clerks are responsible for the following

  • Answer the telephone, take and relay messages, call/page appropriate personnel to telephone for physician’s orders and patient diagnoses reports, and send/receive faxed information.
  • Enter patient information into Cerner system for discharge, transfer to other facilities and transfer between units.
  • Make appropriate arrangements for patients requiring procedures, both inside and outside the facility such as laboratory tests, CT scans and ultrasounds by booking appointment times, booking ambulance as instructed, and informing applicable care provider.
  • Transcribe and process physicians’ orders to appropriate forms i.e.: medication record, kardex, for laboratory tests, medications, diagnostic tests and treatments for Registered Nurse (RN)’s approval. Notify primary RN of stat orders.
  • Check all charts for any physician’s orders not processed by the end of every shift, process these orders as necessary, and notify the charge nurse immediately with any questions related to unprocessed orders.
  • Prepare charts for new admissions by performing such duties as making identification labels, imprinting chart sheets and attaching physicians’ standing orders.
  • Maintain patient records including filing loose reports as they arrive on the nursing unit, retrieving previous charts for mothers of newborns from Health Records if requested. Dismantle patient charts on discharge or transfer by distributing and filing sheets according to established procedures and ensuring all patient’s documents in chart.
  • Prepare charts for patient transfers to other facilities, by photocopying necessary information or sending information via FAX or by computer.
  • Complete demographic information on forms for Vital Statistics including physician’s Notice of Birth, in accordance with hospital policies and Vital Statistics regulations.
  • Notify departments such as Dietary and Housekeeping, of patient’s requirements including discharge or transfer.
  • Perform related clerical duties such as compiling, preparing and maintaining statistics under the direction of the Program Manager, producing reports, delivering and picking up items, maintaining departmental levels of stationery and office supplies, notifying appropriate personnel of equipment repair and maintenance, and preparing necessary documentation.

What you bring

  • Grade 12 graduation.
  • Graduation from an approved Nursing Unit Clerk program.
  • Knowledge of medical terminology.
  • One (1) year of recent, related experience or an equivalent combination of education, training, and experience.

You also have the ability to:

  • Keyboard at least 40 wpm.
  • Communicate effectively, both verbally and in writing.
  • Deal with others effectively.
  • Utilize a variety of computer software applications
  • Organize your work.
  • Operate related equipment.
  • Physically carry out the duties of the position.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Temporary, Part-Time (until January 23, 2022 – 0.65 FTE)
Wage: $24.46 per hour
4500 Oak Street, Vancouver BC, V6H 2N9
Applications will be accepted until position is filled.
Rotating Schedule; 0700-1900/1900-0700
Requisition Number: 110462

What we do

BC Women's Hospital + Health Centre (BCW) bcwomens.ca is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.


The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.

Apply now!

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