Administrative Assistant to Manager - Primary Health Care

Job summary

The Administrative Assistant provides confidential support to the Health Services Manager and acts as a liaison between management and site employees. They are responsible for payroll administration and supporting various network and zone initiatives.

Job details

Req ID: 227496Location: Eastern Zone, Flexibile within the Zone Department: PHC EZ IVR LAType of Employment: Permanent Hourly FT (100%) x 1 Union: MGMT/NON-Union Management/Non Union PositionPosting Closing Date: 19-Oct-26About the Opportunity Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, Primary Health Care Director and site employees. The Administrative Assistant provides primary health care administrative support to network and zone initiatives/committees as related to the Health Services Manager and Health Services Lead positions and holds the role of payroll Time Administrator. The Administrative Assistant ensures that the principles and practices that guide our work such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.About You We would love to hear from you if you have the following: • Graduate of a recognized office administration program/business program/secretarial program.• Minimum of three years of administrative experience OR a combination of equivalent education, training, and experience.• Advanced working knowledge of computers required, including Windows, Word, Excel, Power Point, Outlook and Database Programs.• High degree of initiative, diligence, attention to detail and self-discipline/focus required.• Demonstrated ability to work independently with minimal supervision required.• Proven team player with excellent communication and interpersonal skills required.• Demonstrated ability to respectfully work with a variety of inter-professional team members required.• Excellent communication, interpersonal, prioritizing and organizational skills.• Competencies in other languages an asset, French preferred. ** A skills test may be required as part of the selection process ** Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications. Hours Permanent, full-time position; 75 hours bi-weekly Shifts include days, nights and weekends Location: Will be determined based on the Successful Candidate Compensation and Benefits Pay Scale Type: Non-Union Band: 1 Hourly Rate: $24.29 - $29.76 Annual Salary: $47,365 - $58,032 Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development, and employee support programs may also be available. What You'll Love About Nova Scotia Health Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada. From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home. Once You've Applied Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. ​This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

What you’ll do

The Administrative Assistant provides confidential support to the Health Services Manager and acts as a liaison between management and site employees. They are responsible for payroll administration and supporting various network and zone initiatives.

Requirements

Candidates must have a graduate degree in office administration or a business-related program and at least three years of relevant experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required.

Benefits

• Health insurance
• Dental insurance
• Travel insurance
• Long-term disability insurance
• Life insurance
• Defined benefit pension plan
• Wellness programs
• Employee support programs

Listed skills

• Time management · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Payroll administration
• Time management
• Communication
• Interpersonal skills
• Microsoft Windows
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Database management
• Attention to detail
• Organizational skills
• Prioritizing
• Confidentiality
• Administrative Support
• Office Administration
• Organizational Skills
• Self-Discipline
• Ethical Standards And Conduct
• Administrative Functions
• Management
• Disabilities
• French Language
• Leadership
• Healing
• Innovation
• Interpersonal Communications
• Population Health
• Primary Health Care
• Detail Oriented

Job areas

• Administrative
• Healthcare
• Management & Leadership
• Healthcare Administrator
• Clinical Supervisor / Manager
• Health Service Managers
• Medical and Health Services Managers

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